Aitana Tour 2027 Cycling March Regulations

Article 1.- Regulations

The VI edition of AITANA TOUR is a cycling sport event regulated under article 9 of the Cycle Tourism-Cycling for All Regulations of the Royal Spanish Cycling Federation (the "RFEC"), that is, as a cycling sport event with an appreciable degree of difficulty (mileage or elevation) and where participation and individual effort represent a motivation for personal improvement. Participants will be identified with numbers or plates on their bicycle. A census of all participants who finish the March will be established, and medals with kilometer certificate and approximate time invested in completing the route will be delivered, all within the framework of a cycling specialty that conceives this sport as physical exercise for leisure and tourist or cultural purposes.

The March is subject to the provisions of annex II of Royal Decree 1428/2003, of November 21, which approves the General Traffic Regulations for the application and development of the articulated text of the Law on traffic, circulation of motor vehicles and road safety, approved by Legislative Royal Decree 339/1990, of March 2; Instruction 16/TV-91 on modification of the processing of sports events and cycling marches, Circular 18/TV-101 of the General Directorate of Traffic on regulation of sports events, as well as any other regulation, resolution or instruction in force issued by the competent authority in matters of traffic, circulation and road safety.

The March will be disputed with closed traffic in the space between the authority agents carrying the red and green flags, and participants must circulate without invading the opposite lane. The ordinary circulation sections will remain open to general traffic.

At all times participants must respect the orders of the Civil Guard Traffic Group agents and the organization members.

These regulations are reviewed and approved by the competent authorities, in accordance with current legislation.

Article 2.- Route, schedule, date and location

Available routes

The VI edition of AITANA TOUR will take place on May 29, 2027, with a single distance of 165 kilometers and 3,400 meters of accumulated elevation gain (the "Gran Fondo Route"), giving participants the option and/or obligation by the control point to reduce the distance to 100 kilometers and 1,900 m of accumulated elevation gain (the "Medio Fondo Route") when passing through the finish line in the first half of the route.

Control point

The Route will have a control point, where any participant who does not feel strong enough to complete the full route can cut short and divert towards the finish or has chosen this option when registering (the "Control Point"). The Control Point will be set at kilometer 99.8 of the route located in the town of Callosa d'en Sarrià on the CV-715 road. The cut-off time at the Control Point will be at 11:45 AM (5:45h from the start - approximately 18 km/h average), therefore whoever arrives after that time must obligatorily stay at the finish, without being able to complete the Gran Fondo Route.

Age restrictions

The March is open to any cyclist over 18 years of age completed before the day of the event. Likewise, cyclists over 70 years old may not participate in the Gran Fondo Route and 75 years old in the Medio Fondo Route.

Traffic will be controlled, but open, which obliges participants to respect road traffic rules at all times.

Article 3.- Cut-off points and recommendation

The VI edition of Aitana Tour is a NON-COMPETITIVE event, for which a total average speed of about 28 km/h has been established and can be altered at any time under Civil Guard requirements.

The March will be "neutralized" at a constant speed depending on the elevation to try as much as possible that the largest number of participants are within the safety capsule.

Timed sections

During the Medio Fondo Route there will be two timed sections and in the Gran Fondo Route four, and in each of them the speed will be free, allowing each rider to accelerate according to their capabilities. Once the timed section is finished, the speed will be controlled again according to the March parameters.

Safety capsule

The group of participants will be accompanied by the Civil Guard between red and green flags (safety capsule), bearing in mind that if the green flag overtakes the participants, they will be outside the safety capsule but not the March, being able to finish respecting all traffic rules as a normal user on public roads.

Broom wagon

There will be a broom wagon at the end of the peloton to accompany the last stragglers who have been overtaken by the green flag, and to pick up any participant who wishes to abandon.

The total average speed of the broom wagon will be about 18 km/h, thus allowing any participant to finish the March supported by it in a maximum of 8 hours. If the broom wagon overtakes the participant, they will become a normal user of public roads being excluded from the March coverage, as well as finish time control. The Organization is not responsible in case the broom wagon advances ahead of the scheduled time.

Recommended times

• Medio Fondo Route: recommended between 3 and 5 hours
• Gran Fondo Route: recommended between 5 and 8 hours

Finish times

• Approximate Medio Fondo finish: 2:00 PM
• Approximate Gran Fondo finish: 4:00 PM

A maximum time to complete the March of 9:00 hours for the Gran Fondo Route and 7:00h for the Medio Fondo Route is established.

Regroupings

The Organization, by order of the authority agents, may perform regroupings (except in timed sections) during the course of the march, in order not to harm the safety of all participants.

The Route will be clearly signposted with the help of a system of arrows and panels. The Organization will make available at www.aitanatour.com, the GPX files of the route, being recommended for cyclists who have a GPS terminal.

Article 4.- Feed stations and mechanical service

Feed stations

The Organization will provide 4 solid feed stations and 1 liquid in the Gran Fondo Route and 3 feed stations and 1 liquid in the Medio Fondo Route. All feed stations will be dismantled when the broom wagon passes the feed station.

In addition, at the finish there will be a great meal for all participants at the end of the March. Companions who wish may purchase a wristband to eat and access the meal area and pool, previously at www.aitanatour.com while registrations are available, or at the expo area on the March weekend at a higher cost.

Mechanical service

During the March there will be medical assistance, mechanical and participant support cars, as well as ambulances with doctors, nurses and Civil Protection.

Mechanical assistance will be treated as a courtesy service, so in case of breakdown of a registered participant, labor and inner tube replacement will be free. Any other spare parts will be at the participant's expense. Only repairs that can be solved on the route will be considered. All participants must carry spare parts and be self-sufficient.

Article 5.- Registrations

Prior registration with the Organization is mandatory to participate in the March. Once registration is formalized, the Organization will assign each participant a bib number and identification wristband.

All inquiries regarding registration must be addressed exclusively to the official email: info@aitanatour.com. Inquiries or incidents will not be addressed through social networks, instant messaging applications (such as WhatsApp) or other unofficial channels.

Registration fees

Registration fees are unique, regardless of the chosen route (Gran Fondo Route or Medio Fondo Route), and are structured in the following tiers:

Important conditions

• Registrations will be made only through the website www.aitanatour.com by debit or credit card payment, this being the only way to make them.
• Registrations outside the established deadlines or pre-registrations will not be accepted.
• Registrations are strictly personal and non-transferable.
• Once registration is made, no modifications or cancellations can be made for any reason, except for cancellation insurance contracted at the time of registration.
• Substitution of one participant for another is not allowed, nor transfer of registration to future editions.
• Participants may request a change of size of the official jersey until April 15, 2027 at no additional cost. Size change requests made after that date will be subject to a charge of €19.90 (VAT included).

Discount coupons

In case of making a registration using an invitation or discount coupon, the beneficiary of that coupon may not claim in any case the refund or credit of the registration or the amount not paid or discounted by the use of the coupon. Registrations made through this type of coupons are personal and non-transferable and never extendable from one edition to the next. Registrations made with invitation coupons are exempt from Cancellation Insurance coverage.

Article 6.- Bib and chip collection

The collection of bib numbers, identification wristband and participant bag will be made only at the expo area, located at the Callosa d'en Sarrià Sports Center.

Collection schedule

The Organization will not send the bib numbers, identification wristband and participant bag to the participant's home and/or the official March hotel.

Required documentation

• Federated cyclists: ID card or R.F.E.C. license
• Non-federated cyclists: ID card

Collection of bib numbers by a third party is not allowed, unless the authorization form that will be available at www.aitanatour.com a few days before the March is presented.

Registrations are strictly personal and non-transferable and cannot be used by another person different from the registered one. Substitution of one participant for another is not possible.

Participants with incapacity

If the participant is a mentally incapacitated adult, the guardian must attend together with said participant to collect the bib and wristband.

Timing system

The chip is attached to the bib itself, forming a unit with it. The bib chip and identification wristband are personal and non-transferable items. The registered person may only participate with the bib and wristband that has been assigned and agrees not to allow the use of the same to other persons.

No claims will be admitted for loss of the chip or placement in an inappropriate place, or for failure of the same. The Organization is not responsible in any case for possible errors, technical failures, interruptions or total or partial absence of results derived from malfunction of the timing system, whatever the cause.

Article 7.- Federation Insurance

To participate it is mandatory to be federated in the RFEC, or assume, by the participant, at the time of registration on the web, the payment of the price of the mandatory insurance of €9.99 (VAT included) to participate in the March.

Insurance for non-federated participants

Those participants who DO NOT present the RFEC federation license at the time of bib collection, and do not have the mandatory insurance contracted, will have to pay the accident and civil liability insurance, for one day, that the organization has contracted for said participant and as required by the Valencian Community Cycling Federation.

In these cases, that is, when the participant has made the registration as FEDERATED and in reality IS NOT FEDERATED, they must pay a surcharge of €17 (VAT included) at the time of bib collection corresponding to the insurance cost.

Insurance coverage

The license or one-day insurance will cover accidental situations and responsibilities caused by participants, during the day of the March from the start time to the end time of the March.

The participant, at the time of registration, declares to be physically fit for the March. It is the obligation of each cyclist to ensure before participating in the event that they are in perfect health conditions and fit for the physical effort required to participate in the event.

Article 8.- Rules for participants

Rules for participants of the VI edition of Aitana Tour:

Outside the safety capsule

All participants who are outside the safety capsule must remember that they circulate with open traffic and must respect all traffic rules and road signs, as if they were a normal user.

In the above case, they must remove the bib from the front of the bicycle and keep it in a non-visible place, such as the jersey or backpack. This action does not imply abandonment of the March, but it does mean that the participant is outside the specific traffic protection device, circulating under their exclusive responsibility as an ordinary user of public roads, and expressly exempting the organization from any responsibility derived from their actions on the road. Both authorities and volunteers and organization staff are authorized to remove bibs.

Sanctions

Anyone who does not comply with these conditions or these regulations will be declared a "non-participant" of the March, and will also not be able to access the start on the day of the March or appear on the participants list, as well as will not receive the services provided by the organization.

Members of the Organization or state security forces may declare someone as "non-participant". The Organization reserves the right to take action against persons who violate these regulations, including prohibition from participating in future editions of the March.

The Organization also acquires the commitment to the rest of the participants and to the authorities to carry out, in addition to expulsion from the March, the following sanctions:

• Disqualification from the March, without the right to diploma or medal
• Inclusion in the lists of sanctioned participants, for subsequent publication
• Prohibition from participating in other editions of the March
• These actions will be subject to sanction by the authorities in accordance with current provisions

Article 9.- Permitted bicycles

Permitted bicycles

You may participate with any road bicycle including gravel, time trial bicycles, triathlon, MTB and the use of aero bars being excluded.

• Road bicycles
• Gravel bicycles

NOT permitted bicycles

• Time trial bicycles
• Triathlon bicycles
• MTB bicycles
• Use of aero bars

Special cases

Tandem bicycles: Those who participate on a tandem type bicycle in pairs, may participate as long as:

• Both participants register in separate registrations
• Communicate to the organization that they will participate with tandem by sending an email to info@aitanatour.com indicating the registration of both participants

Electric bicycles: It is allowed to participate with bicycles with electric pedal assistance as long as they DO NOT exceed 25km/h with pedal assistance and identify themselves as a participant with electric bicycle.

Article 10.- Waste

It is prohibited to throw any type of waste such as garbage, wrappers, bottles, bicycle spare parts such as inner tubes or tire levers, under penalty of exclusion from the March.

Article 11.- Companion cars

Circulation of unauthorized cars by the Organization accompanying the March is prohibited, in accordance with traffic regulations.

Any participant seen being towed or supported by any vehicle will be sanctioned by the Organization.

Organization vehicles will carry a sign attached to a model and clearly identified on the visible part of the vehicle.

Article 12.- Right of exclusion

The Organization and its members reserve the right to exclude from the March any participant whose behavior endangers their physical integrity and that of other participants, as well as for non-compliance with the Civil Code and these Regulations.

It is strictly prohibited to throw dirt during the March, environmental agents will monitor these acts and will be direct grounds for expulsion.

It will also be grounds for exclusion not to wear the visible bib, wristband or official jersey of the VI Aitana Tour.

Article 13.- Right of admission

The Organization reserves the right of admission to the event.

Likewise, persons who are sanctioned for doping either by the UCI or by any other national federation or body with the corresponding competences may not take the start or may be excluded by the Organization at any time, before or during the celebration of the March. Registered persons who are in these circumstances and have to be excluded will lose the registration fee.

Article 14.- Responsibility for personal objects

The participant exempts the Organization from responsibility for loss or deterioration or breakage of personal objects (for example bicycle or equipment) for any circumstance during the March.

Article 15.- Responsibility in case of suspension

The Organization will not assume any responsibility if the event is suspended or postponed due to Force Majeure or external to the Organization.

For the purposes of these regulations, "Force Majeure" or external shall mean any circumstance that is unforeseeable and unavoidable that affects the celebration of the event, such as extraordinary natural events such as floods, earthquakes, lightning strikes, epidemic and pandemic situations, government, regional or local mandate, as well as any mandate by any public body that affects the celebration of the March, such as its cancellation.

Article 16.- Organization

The Provincial Traffic Headquarters, Civil Guard, Municipal Police, Civil Protection and Firefighters will ensure the safety of the March.

The Organization will designate a group of volunteers and liaison motorcycles whose function will consist of helping to ensure the safety of the March, and collaboration in respect for the Environment. These collaborators will have the power to communicate to the organization the incorrect behavior of any participant, of the behaviors described in these regulations. These communications will have the same value as complaints made by the organization itself.

The official form of communication to participants will be through publication of news on the official website and social networks of the event. Although mailings to participants will also be used, this is an alternative method, since a large majority of these messages do not reach the recipients due to anti-spam filters.

Article 17.- Awards and finisher medal

Special awards

Special recognition will be given to the following participants:

• The most numerous club
• To the oldest male cyclist
• To the oldest female cyclist
• To the youngest male cyclist
• To the youngest female cyclist

Timed climbs - Mountain Award

During the development of the March, scorable timed climbs will be established for the Mountain Award classification, depending on the Route completed:

Mountain awards

The following awards will be given at the end of the March:

For all participants

Likewise, all participants will receive:

• At bib collection: a bag with gifts and the official March jersey
• At the end of the March: a finisher medal, provided they have fully completed the corresponding route

No award or gift will be sent by postal mail. Collection must be done personally during the March on the established days and times.

In case any participant deviates from the route, the Organization will not deliver the corresponding finisher medal, except for justified cause.

Article 18.- Registration cancellation option

The participant, at the time of registration on the web, may contract an optional clause for registration cancellation, which will have a cost of €13 (VAT included).

This option will allow the participant to request from the organization the refund of the registration amount WITHOUT ANY REASON, deducting the cost of the cancellation clause, that is, the €13 (VAT included), as management and banking expenses corresponding to the registration and refund process.

The refund of the total payment made in the registration process will be credited to the credit/debit card with which the payment was made. The withdrawn participant will not have the right to collect the March jersey, the rider bag or receive any other service from the organization.

To request the refund, the participant must send an email to info@aitanatour.com, indicating that they have contracted the cancellation insurance and wish the refund of the amount deducting the expenses indicated above.

Article 19.- Registration refund

Once registration is made and accepted, the total amount of the registration WILL NOT BE REFUNDED, including cases of suspension, postponement or change of date of the event due to Force Majeure or causes beyond the Organization's control, such as the calling of elections of any kind. 100% of the registration will only be refunded in the following cases:

• That the registered participant presents a medical injury certificate before the registration closing on May 1, 2027 at 11:59 PM, issued by a licensed physician stating the description of the injury and the reason why it prevents them from participating in the March (*)
• For not having participated in the event due to the participant quota being filled
• By mandate of the Public Administration to restrict the number of participants
• For undue income as a result of payment errors
• For having subscribed to the cancellation clause included in article 18 of these regulations, and the conditions thereof are met

Suspension or postponement of the event

In the event that the Organization or the competent public authorities decree the suspension or postponement of the event date due to risks that may affect the safety of participants or prevent its proper celebration or due to Force Majeure causes (**), the registration will be refunded provided that the new celebration date is beyond 2028, that is, if the date is modified and it is later than December 31, 2028, the right to refund of the registration amount to participants will be given.

Therefore, in case of suspension and if its postponement is before December 31, 2028, the registration will not be refunded except for those who have contracted the cancellation insurance of article 18 of these regulations.

In any case of event postponement, other expenses caused by the date modification will be borne by the registered person (hotels, reservations, cancellation expenses, flights, trains, taxi, transfers, trips, meals, fuel etc).

The Organization reserves the right to modify the Route, feed stations, start and finish area, start time and cut-off time of the VI edition of Aitana Tour upon recommendation of the competent public authorities. In no case will such modifications give right to refund of registration.

(*) Expenses derived from refunds or transfers will be borne by the registered rider.

(**) Force Majeure causes are understood to be those set out in article 15 of these regulations.

The Organization will not assume any responsibility if the event is suspended or postponed due to Force Majeure causes or external to the organization once the event has started, considering as start the day of bib collection.

Article 20.- Image rights and aerial filming

Acceptance of these Regulations obligatorily implies that the participant authorizes the organizers of the VI edition of Aitana Tour, or where appropriate the company contracted by the organization, to the total or partial recording of their participation in it, gives their agreement so that they can use their image for the promotion and dissemination of the image of the VI edition of Aitana Tour in all its forms (radio, press, television, video, photo, DVD, internet, posters, media, etc.) and assigns all rights related to its commercial and advertising exploitation that they deem appropriate to execute, without right on their part to receive any economic compensation.

Use of drones

Participation in the March implies express acceptance of the use of drones by the Organization for recording the event for promotional, informational or commercial purposes.

During the development of the March, aerial shots will be made using drones, so participants must exercise extreme caution and respect at all times the following basic safety rules:

• Always maintain a prudent distance from the drone, especially during low-altitude flights
• Do not approach drones during takeoff or landing maneuvers. A minimum distance of 10 meters is recommended
• In case of fall or incident, do not touch the drone or intervene; the Organization will act immediately
• Attend to acoustic signals or indications from Organization personnel at all times

Pilots will be identified and available for any warning or need. Image capture will be done respecting current regulations on data protection and personal image. No recording will give right to economic compensation from the Organization.

Article 21.- Data transfer

The Organization guarantees full compliance with Personal Data Protection regulations, and thus, in accordance with the General Data Protection Regulation EU 2016/679, the signatory is informed and consents to the incorporation of their data into the automated files existing in the Organization and to their processing for use in relation to the development of administrative, commercial and other activities proper to it.

The Organization's privacy policy ensures, in any case, the exercise of the rights of access, rectification, cancellation and opposition, under the terms established in current legislation, by writing to Club Deportivo Aitana Tour, Carrer la Font number 23, local 12, 03510, Callosa d'en Sarrià (Alicante), the Club Deportivo Aitana Tour being responsible for the file with address for these purposes at the address indicated above.

The signatory accepts that their data may be transferred exclusively for activities necessary for the correct development of the management and internal administration of the Organization. Likewise, the signatory accepts that the Organization may send or direct information about any products, management or services they market.

The signatory's acceptance for their data to be processed or transferred in the manner established in this paragraph, always has revocable character, without retroactive effects, in accordance with the provisions of the General Data Protection Regulation EU 2016/679.

Article 22.- Acceptance

The participant by registering for the VI edition of Aitana Tour affirms that they have read and understand all the terms and conditions of these regulations, and also acknowledges that they understand that both the participant and all registered parties waive substantial rights, including the right to sue.

If the participant is an incapacitated adult, the parent or legal guardian is bound by these regulations on behalf of the participant.

Likewise, by registration, the participant confirms that they accept and commit to respect the regulations of the International Cycling Union and the RFEC.

Participation in the event can be dangerous if the participant is not medically fit for it and is not properly trained.

It is the participant's responsibility to verify and check that they are at all times in adequate medical and physical conditions to participate in activities related to the March.

They also commit to accept the guidelines of the organization staff and security and first aid services, the risks linked to their participation, especially health risks, fall or collision, as well as risks related to road traffic and adverse weather conditions, if applicable.

Each participant is responsible for behaving respectfully with the environment, and to that effect to take all appropriate measures regarding environmental protection, not throwing waste or littering the March route.

These regulations shall be governed by and construed in accordance with Spanish law. For any dispute that may arise from the interpretation or application of these regulations or from participation in the March, the parties, expressly waiving any other jurisdiction that may correspond to them, submit to the jurisdiction of the Courts and Tribunals of La Vila Joiosa.